Guilford College seeks to ensure a safe and productive environment for faculty, staff, students and visitors. To accomplish this goal, the College performs background checks for all positions.
Purpose/Reason for Policy: To outline the College’s policy and practice for conducting background checks on newly hired employees and volunteers, as well as anyone who will work directly with or supervise students or minor children.
Scope/Covered Persons: All Guilford College employees and volunteers.
The Policy: Background checks may include but not be limited to such reviews as criminal history, sex offender registries, credit checks, degree and employment verification, and motor-vehicle license checks. All background checks performed by outside agencies will conform to the Fair Credit Reporting Act. The College will conduct and utilize these background checks in accordance with law and will consider the nature of the crime, its relation to the potential job, and the time that has passed since the offense occurred in making any employment/volunteer decision.
Roles and Responsibilities: The Office of Human Resources, King Hall 101, 336-316-2134 administers this policy. All hiring managers are responsible for ensuring that all offers of employment or volunteer roles are made subject to the completion of background checks.
Compliance: A relevant conviction is grounds for termination of employment or non-selection of an applicant. Falsification of application materials, including failure to disclose misdemeanor or felony convictions as required during the hiring process or during employment, is grounds for termination of employment, ending a volunteer assignment, or non-selection of a candidate.
Other related Policies, Regulations, Statutes and Documents: Best Practices for a Successful Search
Approval Authority: College President
Responsible Office: Office of Human Resources, Bauman 105B, hr@guilford.edu
Revision History:
- Updated in the Employee Handbook revision of 2018
- 12-8-2019: Updated to include current practice of including volunteers.