It is the policy of Guilford College not to allow unauthorized solicitation on the campus.
Purpose/Reason for Policy: To eliminate unauthorized solicitation of students, faculty and staff by outside vendors for products and/or services.
Scope/Covered Persons: All members of the Guilford College community.
Definitions:
Solicitation — posters, fliers, in-person requests, emails, in-person or other communications to the campus to entice them to purchase, attend or participate in events/activities/products/services not related to College activities.
The Policy:
Prior approval of the Director or Assistant Director of Student Leadership and Engagement is required before posting any solicitation materials on campus. All persons and organizations (from on and off campus) interested in soliciting and/or posting materials on campus should seek permission from the Office of Student Leadership and Engagement, as outlined in the Procedures section of this policy.
Responses to sales efforts are solely at the discretion of individual members of the College community.
All posted materials must contain the name(s) of the person(s) or organization(s) soliciting, contact information such as e-mail or phone number and must be posted under the terms established by the College. Materials approved for posting are to be posted in designated areas only, and not on walls, doors, windows, sidewalks, lamp poles, trees, or building facades.
The College reserves the right to prohibit soliciting and/or posting materials in conflict with its mission and/or the student handbook. Materials that will not be approved include those containing alcoholic beverage advertisements, depictions, or descriptions or those encouraging any illegal activity or event.
Roles and Responsibilities:
- Director or Assistant Director of Student Leadership and Engagement, 103 Founders Hall, is authorized to approve all posted materials.
- The Office of Public Safety is responsible for addressing unauthorized solicitation for the campus.
Compliance:
Solicitations not approved through this process will be removed. The Office of Public Safety is responsible for addressing unauthorized solicitation for the campus.
Procedures:
Solicitations with the appropriate approvals will be stamped at the information desk in Founders Hall. All posted materials without this stamp of approval or the signature of the Director/Assistant Director will be removed at the discretion of the Office of Student Leadership & Engagement, Facilities, or Residential Education and Housing Staff.
Within the campus residence halls, approved/stamped materials may be posted only in the following areas:
- Bulletin boards
- Interior hallway doors which enter/exit the stairwells or wings of a building
- The inside of exterior doors (postings may not appear on the exterior of the residence hall buildings)
- Bathroom stall doors.
When posting on surfaces above other than bulletin boards, only removable adhesive putty or painters tape may be used. Prohibited materials include but are not limited to: tape, nails, screws, staples, and glue. Persons who do not have access to the residence halls may submit approved/stamped materials to Residential Education & Housing to post in the halls, 210 Founders Hall.
Student organizations, departments, and offices may hang banners in Founders Balcony, and across the brick area around the Patio with approval from the Director or Assistant Director of Student Leadership and Engagement.
Any information posted which does not comply with these regulations will be promptly removed. The Office of Public Safety is responsible for addressing unauthorized solicitation for the campus.
Anyone wishing to reserve a table in Founders Lobby should contact the Office of Student Leadership and Engagement (336.316.2388). Anyone wishing to reserve or rent all other spaces on campus should contact the Conference Services at 336.316.2800 or reservations@guilford.edu.
Approval Authority: Vice President for Student Affairs
Responsible Office: Vice President for Student Affairs
Revision History: Published in Student Handbook 2017-18, dated 10-09-2017